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Willmar School Board Proceedings

(June 29, 2007) 9272

School Board Proceedings

MINUTES OF REGULAR MEETING

BOARD OF EDUCATION,

INDEPENDENT SCHOOL DISTRICT NO. 347

Willmar, Minnesota -- May 29, 2007

The regular meeting of the Board of Education of Independent School District No. 347 of Willmar, Minnesota, was called to order on Tuesday, May 29, 2007, at 4:00 p.m., at the Willmar Education and Arts Center, Vice-Chair Brad Schmidt, presiding.

Members Present: Wayne Lenzmeier, Shawn Mueske, Eric Roberts, Brad Schmidt, Sandi Unger, Dion Warne

Members Absent: Mike Carlson

Others Present: Kathy Leedom, Superintendent; Bob Haines, Director of Business and Finance; Bill Busta, Director of Human Resources; DeeDee Kahring, Vice-President at Springsted, Inc.; Kim Hanson & Lynn Bergren, Woodland Centers; Susan Smith, Special Education Programs Coordinator, Bruce Peterson, City of Willmar; and Steve Renquist, Kandiyohi County and City of Willmar Economic Development Commission.

The Board began with the Pledge of Allegiance.

Motion by Dion Warne, seconded by Wayne Lenzmeier, to approve the Minutes of the May 14, 2007, Regular Meeting. Motion carried.

Motion by Shawn Mueske, seconded by Eric Roberts, to approve the Agenda. Motion carried.

Motion by Wayne Lenzmeier, seconded by Dion Warne, to approve the Consent Agenda. Motion carried.

Appointments:

*Kathryn Droske, French Teacher, Willmar Senior High, effective August 28, 2007.

*Kristyn Gledhill, ELL Instructor, Willmar Senior High, effective August 28, 2007.

*Adam Hocum, Computer Technician, Willmar Senior High, effective May 14, 2007.

*Jeff Linn, Computer Technician, Willmar Junior High, effective May 31, 2007.

*Crystal Niemeier, ELL Instructor, Willmar Junior High, effective August 28, 2007.

*Amanda Pehrson, Elementary Instructor, Kennedy School, effective August 27, 2007.

*Tom Sands, Custodian, effective April 19, 2007.

*Alyssa Urdahl, Elementary Instructor, Kennedy School, effective August 27, 2007.

Resignations:

*Mindy Ammermann, Cardinal Kids, effective April 16, 2007.

*Annastasia Chapin, Activities Leader, Cardinal Place, effective April 16, 2007.

*Diane Hillenbrand, Food Service Assistant, Lincoln School, effective June 1, 2007.

*Laura Orellana, Title I Paraprofessional, Kennedy, effective May 11, 2007.

Retirements:

*Linda Olsen, LD Instructor, Willmar Junior High School, effective June 5, 2007.

Termination:

*Tom Sands, Custodian, effective May 22, 2007.

COMMITTEE APPOINTMENTS - None

DUES AND MEMBERSHIPS - None

GIFTS/DONATIONS

*Donations to the Junior High Solar Panel Project: Willmar Sportsmen Club ($200); Odee & Alvina Henrickson ($200); Domino's Pizza Fundraiser Event ($598); Ron & Scooter Lippert Family ($65); Mel & Michele Odens ($20); Joel Schmidt & Amanda Raetzman ($50); John & Deneil Kuznik ($20); The Vazquez Family ($10); Janell Olson ($10); Guy & Wendy Nelsen ($10); The Sokulski Family ($10); The Sebey Family ($15); Mark & Ann Ranney ($20)

*Brian Henrickson, BPH Investments, donation in the amount of $300 for the Senior High Super Mileage Team.

REVIEW OF CIVIC CENTER DRIVE ECONOMIC DEVELOPMENT PLANS - Kathy Leedom introduced Bruce Peterson, Planning Director for the City of Willmar & Steve Renquist, Executive Director of the Kandiyohi County and City of Willmar Economic Development Commission. Bruce and Steve spoke regarding development plans near the Senior High and along the Civic Center Drive corridor. Specifically, they talked about a recent issue and proposal involving a pellet production business. Bruce noted that the City Planning Commission had recently reviewed the fifty-five acre proposed development for the pellet plant. Bruce stated that he was genuinely supportive of the pellet plant proposal; however, there were a number of concerns about the project from nearby property owners. The Planning Commission members also had similar concerns and ultimately they denied the proposal. Although Bruce does not agree with all findings of the Planning Commission, he said the Commission did a very good job and that is the way the government process works. Steve said the new city-wide master plan will be completed in the next sixty to ninety days, and that plan will have an updated section on the Civic Center Drive economic development plans. There were significant questions and discussion on this topic. Steve Renquist said that the City of Willmar and Kandiyohi County lost a new business involving twenty-five employees and approximately $10 million in annual revenue, and he encouraged all stakeholders to focus on the big picture versus focusing only on their entity's interest. He said it certainly was not the School District's fault that the area lost the opportunity to have this business and that the School District conducted itself very professionally. He believes that economic development and growth solves a lot of problems. There was some additional discussion and the Board thanked Bruce and Steve for their input.

AWARD GENERAL OBLIGATION CAPITAL FACILTIES BONDS - Bob Haines introduced DeeDee Kahring, Vice-President with Springsted, Inc., the District's financial advisor. Bob said that the Board began the process of issuing General Obligation Capital Facilities Bonds back in April, 2007. The bonds were issued to fund two projects that will be taking place this summer with the projects being the Senior High Parking Lot Reconstruction Project and the Junior High Rooftop Unit Replacement Project. Bob noted that the Capital Facilities Bonds are paid through operating capital revenue and do not involve any additional taxes levied on property owners. DeeDee noted that the District received very good rates, and she was pleased with the rates received. Ultimately, Wells Fargo was the low bid. DeeDee also mentioned that the District received a credit rating upgrade from Moody's. Again, this is very good news. DeeDee, along with Bob Haines and Dan Holtz, had a conference call with Moody's in the prior week to review the District's financial situation and outlook. DeeDee reviewed the credit rating improvement and noted positive comments from Moody's staff about the District's financial management.

CERTIFICATION OF MINUTES RELATING TO $495,000

GENERAL OBLIGATION CAPITAL FACILITIES BONDS,

SERIES 2007 A

ISSUER: Independent School District No. 347 (Willmar); Willmar, Minnesota

BODY: School Board

KIND, DATE, TIME AND PLACE OF MEETING: A regular meeting held on May 29, 2007, at 4:00 o'clock p.m., in the Board Room at the Willmar Education and Arts Center.

MEMBERS PRESENT: Wayne Lenzmeier, Shawn Mueske, Eric Roberts, Brad Schmidt, Sandi Unger, and Dion Warne

MEMBERS ABSENT: Mike Carlson

Document Attached: Extract of Minutes of said meeting

RESOLUTION AWARDING THE SALE, DETERMINING THE FORM AND DETAILS, AUTHORIZING THE EXECUTION, DELIVERY, AND REGISTRATION, AND PROVIDING FOR THE PAYMENT OF $495,000 GENERAL OBLIGATION CAPITAL FACILITIES BONDS, SERIES 2007A

I, the undersigned, be duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law.

WITNESS MY HAND officially as such recording officer this 29th day of May, 2007.

/s/ Sandi Unger, School District Clerk

EXTRACT OF MINUTES OF A MEETING OF THE SCHOOL BOARD OF

INDEPENDENT SCHOOL DISTRICT NO. 347 (WILLMAR) STATE OF MINNESOTA

HELD: MAY 29, 2007

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 347, State of Minnesota, was duly held on May 29, 2007, at 4:00 p.m.

It was reported that five proposals for the purchase of the $495,000 General Obligation Capital Facilities Bonds, Series 2007A of the District had been received prior to 12:00 noon, Central Time, pursuant to the Terms of Proposal contained in the Official Statement; that the proposals had been opened, red and tabulated; and that the best proposal of each proposal maker was determined to be as follows: (Complete document on file at the School District Office)

Springsted Springsted Incorporated

380 Jackson Street, Suite 300

Saint Paul, MN 55101-2887

Tel: 651-223-3000

Fax: 651-223-3002

Email: advisors@springsted.com

www.springsted.com

$495,000

Independent School District No. 347

Willmar, Minnesota

General Obligation Capital Facilities Bonds, Series 2007A

(Minnesota School District Credit Enhancement Program)

(Book Entry Only)

Award: Wells Fargo Brokerage Securities, LLC

Sale: May 29, MNSDCEP Rating: Aa2

Moody's Underlying Rating: A2

Net Interest True Interest

Interest Rates Price Cost Rate

Wells Fargo

Brokerage

Securities, LLC 4.00% 2009-2013 $497,242.10 $71,187.90 3.8646%

United Bankers'

Bank 3.65% 2009 $493,267.50 $70,840.22 3.8649%

3.70% 2010

3.75% 2011

3.80% 2012-2013

UBS Securities,

LLC 3.75% 2009 $495,785.20 $72,278.55 3.9304%

4.00% 2010-2013

Northland

Securities 4.00% 2009-2013 $495,030.75 $73,399.25 3.9963%

Piper Jaffray

& Co 4.00% 2009-2013 $492,836.25 $75,593.75 4.1277%

Reoffering Schedule of the Purchaser

Rate Year Yield

4.00% 2009 3.70%

4.00 % 2010 3.72%

4.00% 2011 3.74%

4.00% 2012 3.76%

4.00% 2013 3.78%

BBI: 4.38%

Average Maturity: 3.709 Years

Public Sector Advisors

Motion by Dion Warne, seconded by Wayne Lenzmeier to approve the Resolution Awarding the Sale, Determining the Form and Details, Authorizing the Execution, Delivery, and Registration, and Providing for the Payment of $495,000 General Obligation Capital Facilities Bonds, Series 2007A. Motion carried.

PROGRAM CONTRACTS WITH WOODLAND CENTERS - Kathy Leedom introduced Susan Smith, Special Education Programs Coordinator for the District, in regarding the topic of Program Contracts with Woodland Centers for the 2007-2008 school year. Susan introduced Kim Hanson, Unit Director of New Connections Day Treatment Program and Other Youth Services, and also Lynn Bergren, Unit Director of Adult and Youth Partial Programs, from Woodland Centers. Kim reviewed what Woodland Centers does involving the New Connections and the Youth Partial Programs.

The contract for the New Connections/Youth Partial Hospitalization Youth Mental Health Services beginning on June 1, 2007 and continuing through August 31, 2007 provides a maximum of 608 hours of youth mental health services at a rate of $56.43 per hour. The contract for the New Connections/Youth Partial Hospitalization Youth Mental Health Services beginning on September 1, 2007 and continuing through May 31, 2008 provides a maximum of 3,500 hours of youth mental health services at a rate of $56.43 per hour.

Kathy Leedom recommended approval of both of these contracts. Motion by Wayne Lenzmeier, seconded by Sandi Unger, to approve both of the New Connections/Youth Partial Hospitalization Youth Mental Health Services contracts. Motion carried.

FISCAL YEAR 08 INITIAL BUDGET - Bob Haines and Dan Holtz presented the initial budget for FY 2008 which begins on July 1, 2007. Bob stated that the District is expecting enrollment to decline slightly, or by approximately .8% in FY 08 compared to current enrollment. He reviewed the various data sources and the numbers and calculations that went into that number. Bob talked about the budget development process and a number of steps that have already taken place to get the District to this point, including involvement from all the principals and directors who have budget responsibilities; internal efforts involving Dan Holtz, Kathy Leedom, and Bob Haines; a review of the budget with the Finance Advisory Committee on May 21, 2007; and ultimately, forwarding a proposed budget to the Board by the end of the week of May 21, 2007 in preparation for the Board meeting this evening. Bob and Dan reviewed the revenue and expenditure assumptions for the General Fund. The revenue assumptions are based on the new finance legislation passed by the Minnesota Legislature that is awaiting the Governor's signature. The General Fund revenues are highlighted by an increase in state revenues of $1.72 million or 5.06%. That increase is due to a 2% formula increase and then a large Special Education aid increase. Both local and federal revenues are less than last year at this point due to unknowns in the budget process. Overall, General Fund expenditures increased by $2 million or 4.9%. The primary reason for the increase is in payroll and benefits which increase $1.6 million due to $902,000 of staff additions for FY 08 along with estimated contract negotiations outcomes. Bob also reviewed the long-term financial projection for Fiscal Years 2009 to 2012 and noted a number of assumptions. The long-term plan shows a decrease in fund balance in 2008 from 12.79% to 10.38% of expenditures and to just under 5% in FY 09. The projected FY 08 fund balance equals less than five weeks of operating expenditures. Bob also reviewed budgets for the Food Service Fund, the Community Services Fund, and the Debt Service Fund. All of these funds are projecting increased fund balances for the coming year. Motion by Eric Roberts, seconded by Sandi Unger, to approve the FY 2008 Budget. Motion carried.

RESOLUTION RELATING TO THE TERMINATION AND NONRENEWAL OF THE TEACHING CONTRACTS OF PROBATIONARY TEACHERS - Bill Busta discussed a Resolution Relating to the Termination and Nonrenewal of the Teaching Contracts of some Probationary Teachers. The District will be experiencing a reduction in some federal funding areas that will impact various Title programs. A number of staff will need to be reduced in order to accommodate the short-fall in revenue. This resolution outlines the certified staff that will be impacted by the reduction in funds. The Consolidated Application for Federal Funds will not be approved until later in the summer. The termination is an annual occurrence, and teachers are sometimes rehired after grant amounts are known. These reductions are necessary in order to meet the statutory timelines for reducing certified staff members.

Member, Wayne Lenzmeier, introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO THE TERMINATION AND NONRENEWAL OF THE TEACHING CONTRACTS OF THE FOLLOWING PROBATIONARY TEACHERS:

Edwina Lorensen (Title I)

Maria Iedema (Title I)

Amber Erickson (Title I)

Meghan Wiebe (Title I & Music)

Lyndsey Post (Title I)

Alyssa Diederich (Title I)

Gregg Teisinger (Long Term Sub Title I)

WHEREAS, Edwina Lorensen, Maria Iedema, Amber Erickson, Meghan Wiebe, Lyndsey Post, Alyssa Diederich, and Gregg Teisinger are probationary teachers in Independent School District No. 347.

BE IT RESOLVED, by the School Board of Independent School District No.347, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contracts of

Edwina Lorensen, Maria Iedema, Amber Erickson, Meghan Wiebe, Lyndsey Post, Alyssa Diederich, and Greg Teisinger who are probationary teachers in Independent School District No. 347, are hereby terminated at the close of the current 2006-2007 school year.

BE IT FURTHER RESOLVED that written notice is sent to said teachers regarding termination and non-renewal of their contracts as provided by law, and that said notice shall be in substantially the following form:

NOTICE OF TERMINATION AND NON-RENEWAL

Dear____:

You are hereby notified that at the regular meeting of the School Board of Independent School District No. 347 held on May 29, 2007, a resolution was adopted by a majority roll call vote to terminate your teaching contract effective at the end of the current 2006-2007 school year and not to renew your contract for the 2007-2008 school year. Said the action of the board is taken pursuant to M.S.122A.40, Subd.5.

You may officially request that the School Board give its reasons for the non-renewal of your teaching contract. For your information, however, this action is taken because of reduction in federal funding.

Sincerely,

SCHOOL BOARD OF

INDEPENDENT SCHOOL DISTRICT NO. 347

Sandi Unger, School Board Clerk

The motion for the adoption of the foregoing resolution was duly seconded by Member, Dion Warne, and upon vote being taken thereon, the following voted in favor thereof: Wayne Lenzmeier, Shawn Mueske, Eric Roberts, Brad Schmidt, Sandi Unger, and Dion Warne.

The following voted against the same: None

WHEREUPON, said Resolution was declared duly passed and adopted.

RESOLUTION RELATING TO THE TERMINATION OF THE MIGRANT OUTREACH POSITION - Bill Busta discussed the Resolution Relating to the Termination of the Migrant Outreach Position which is due to a reduction in federal funding for the school year migrant program.

Member, Dion Warne, introduced the following Resolution and moved its adoption:

RESOLUTION RELATING TO THE TERMINATION OF THE FOLLOWING

MIGRANT OUTREACH POSITION DUE TO REDUCED MIGRANT FUNDING

WHEREAS, the School Board of Independent School District No. 347, due to reduced migrant year funding finds it necessary to reduce the following non-certified migrant outreach position;

BE IT HEREBY RESOLVED, by the School Board of Independent School District No. 347, that the following positions/personnel be terminated effective at the end of the 2006-07 school year:

Lily Vargas

The motion for the adoption of the foregoing resolution was duly seconded by Member, Eric Roberts, and upon vote being thereon, the following voted in favor thereof: Wayne Lenzmeier, Shawn Mueske, Eric Roberts, Brad Schmidt, Sandi Unger, and Dion Warne.

The following voted against the same: None

WHEREUPON, said Resolution was declared duly passed and adopted.

AWARD MILK BID - Bob introduced Annette Derouin, Director of Food and Nutrition Services. She presented the milk bids for fiscal year 2008. Requests for milk bids were sent to Kemps-Marigold Foods, Land O'Lakes Milk, and Schroeder Company. The District received one bid from Kemps-Marigold Foods based out of Sauk Rapids, Minnesota. Annette stated that the bid prices are higher this year because of federal milk prices and fuel costs, but she did feel the Kemps bid was competitive. Motion by Dion Warne, seconded by Sandi Unger, to accept the escalating bid from Kemps-Marigold. Motion carried.

DIRECTOR OF BUSINESS & FINANCE REPORT - Bob Haines stated that based on what we knew from the new State School Finance legislation the District most likely will not need aid anticipation cash flow borrowing in FY 2008. The District will continue to watch as more detail comes out about the legislation. There is still time to prepare a proposal for aid anticipation borrowing, if necessary, for the next Board meeting.

DIRECTOR OF HUMAN RESOURCES REPORT - Bill Busta reviewed with the Board the meetings that have been held for all staff across the District in the last several weeks relating to health care cost increases and about a new additional high deductible plan that has been implemented that will be less expensive for staff.

COMMITTEE REPORTS

*Eric Roberts updated the Board on the recent Labor Relations Committee Meeting.

*Eric Roberts and Brad Schmidt also updated the Board on a recent Finance Advisory Committee Meeting including a discussion regarding the new GASB 45 standard and what options the District has to respond to that standard.

*Dion Warne updated the Board on a recent Buildings and Grounds Committee Meeting. He said the new Long-Term Facilities Plan Committee is forming and by June will be working with GLT Architects from St. Cloud to develop a Long Range Facilities Plan.

*Shawn Mueske updated the Board on the recent Little Crow Telemedia Network meeting and the recent Gifted and Talent Committee Meeting.

PUBLIC INPUT - None

SUPERINTENDENT'S COMMENTS - Kathy Leedom told the Board that the Lafayette School sale transaction continues to move forward in a favorable way. Closing is tentatively scheduled for June 15, 2007. She also mentioned that she is interested in the Board's feedback about possibly having a day sometime before the District exits the building where people from the community would be able visit the building, take pictures, and reflect on fond memories. The Board indicated that it would be a good idea. Kathy stated she would work on setting up a date for that event. Kathy noted that the District is waiting for additional details regarding the new education legislation and those details will be available once the Governor signs the bill. Kathy thanked the Willmar Civic Scholarship Association for the excellent support of District graduates. Kathy thanked the Willmar Rotary Club for their STRIVE Program sponsorship. The STRIVE Program wrapped up another year and has a very positive and profound effect on many students. Kathy thanked the Willmar Noon Lions Club for their support of the recent Athletic Banquet. She also thanked the Willmar Noon Kiwanis Club, Lakeland Broadcasting, and the West Central Tribune for their support of the recent Honors Banquet. Kathy stated that June 4th and 5th are stacking up to be very good staff development days across the District, and she reviewed a number of activities in detail that will take place on those days with staff.

ACKNOWLEDGEMENT OF GIFTS - Vice-Chair Brad Schmidt, acknowledged the gift donations for the Super Mileage Team and the Junior High Solar Panel Project.

OTHER - None

ADJOURN MEETING - There being no further business, motion by Dion Warne, seconded by Shawn Mueske to adjourn the meeting. Motion carried.

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